Sample Letter/Letter to your landlord when doing repairs on your own, cost estimates and bill

April 1, 2019 

[Mr. or Ms. and your landlord’s name and address] 
Mr. John Smith 
Sunnydale Apartments 
250 Main Street 
Anytown, PA 19999 

Dear Mr. Smith: 

[Say who you are] We are tenants at Sunnydale Apartments on Maple Street, under a lease agreement dated February 1, 2019.

[Say that the he has not fixed the problem] On March 20 and 22, 2019 we told you in writing that there was a very serious cockroach problem in our apartment, which makes the place unsanitary and disgusting. You even saw how bad the situation is and yet you did nothing, nor did you contact us, which is a breach of the lease

[Tell what you have done and how much it will cost] On March 31, 2019, we called three local exterminators and asked for estimates of the cost to exterminate our apartment. We have enclosed copies of these estimates. On April 1, 2019 we hired RoachBusters, the lowest priced company, to come to our apartment and exterminate. The cost of this service was $50. A copy of the paid receipt is enclosed.

[Say that you are subtracting this cost form the rent] This letter is notice to you that we have paid the costs of the extermination, and we are subtracting that amount from the April rent. Therefore, we are paying you $400 for this month, which equals the difference between our monthly rent and the cost of extermination.

Sincerely, 

[Your (tenant’s) name and address] 
Christine and Tom Miller 
250 Main Street, Apt 25 
Anytown, PA 19999