Sample Letter/Letter to landlord when tenant does repairs

March 27, 2019 

[Mr. or Ms. and your landlord’s name and address]
Mr. John Smith 
Sunnydale Apartments 
250 Main Street 
Anytown, PA 19999 

Dear Mr. Smith: 

[Say who you are] We are tenants at Sunnydale Apartments on Maple Street, under a lease agreement dated February 1, 2019.

[Describe your problem] Since March 18, 2019 our apartment has had a very serious cockroach problem. The problem is so bad that we can’t keep much food in the apartment. Roaches even get into the refrigerator. The cockroaches are everywhere, including our beds. As a result, the apartment is disgusting to live in or sleep in. 

[Say that the he has not fixed the problem] We wrote to you about this problem on March 20 and asked you to take care of this problem by March 27, while we were on vacation. Despite this, you have not taken care of the problem.

[Tell what you plan to do] This letter is notice to you that we plan to correct this roach problem ourselves. If you do not correct this problem by March 31, 2019, we are going to hire an exterminator to get rid of the roaches, and we will deduct the costs from our next rent payment.

Thank you for your cooperation. 

Sincerely, 

[Your (tenant’s) name and address] 
Christine and Tom Miller 
250 Main Street, Apt 25 
Anytown, PA 19999

​